Working The Finally Get Organised List - Week 2

 
Task - First, back up your data.
Translation of Task – Back up my data or risk losing it all
Adaptation of Task - I have 3 places where I back up data – the main one is Dropbox, then Google Drive and also One Drive.
Completion of Task - Done
Reflection on Task – I need to understand how to more effectively integrate , then Google Drive and also One Drives into my system

Task - Decide on a genealogy management program.
Translation of Task – none required
Adaptation of Task - none required
Completion of Task – Done, I will continue to use Legacy Family Tree
Reflection on Task –

Creating a new filing system 

Task - Starting with yourself, ensure you've entered your personal data and that of the three older generations by that surname in your chosen genealogy management program.
Translation of Task – Don’t forget to document yourself
Adaptation of Task - none required
Completion of Task – up-to-date will ask mum whether there is anything tucked away in her files that pertain to my childhood that might need to be added to my profile in Legacy
Reflection on Task –

Task - Set aside a 3-ring binder for your surname, Label oversize tabbed 3-ring dividers and insert in the surname binder.
Translation of Task – none required
Adaptation of Task - needed more than one folder for my paternal surname, I have a lot of data.
Completion of Task –Reflection on Task – My filing was based on a totally different system, although the comment that finally won me over was the coffee table concept, and being able to easily share my data with people who would prefer hard copy data rather than work via computers. It has been tough overcoming my resistance but I am pleased to report I am extremely happy with the outcome achieved.
 
Task - Print out family group sheets starting with yourself & Place the 4 family group sheets behind the appropriate generation dividers in your surname binder
Translation of Task – This is the lynch pin between my Legacy database and my hardcopy files
Adaptation of Task - none required
Completion of Task – Done
Reflection on Task - This “front page” becomes an “index” for each generation
 

Task - Scan and file photos and documents relating to each of these four generations in your surname/maiden name binder. - As soon as you've scanned them, place all important "must save" photos and documents in top-loading page protectors
Translation of Task – Pull all photos and documents into one place
Adaptation of Task - I create family history photograph albums, as I have a lot of photos , however I will put an index to where each photo is held and its provenance. At the moment I keep a word document for each surname eg below I will then put it in the appropriate section.

Completion of Task – Almost complete
Reflection on Task – I need to break up my photo catalogues into surname groups to matchmy new filing surname, however this seems to be the most effective way to share and file them. I may need to add 2 more columns – where is hardcopy kept, where is master digital copy stored.

Leaving it all behind

Task - Create an introduction for those that follow.
Translation of Task – Help others decipher what I have done
Adaptation of Task - none required
Completion of Task – Done
Reflection on Task – When I was writing this up I realised there are several things I would like to change about how I do my filing currently that would make it easier for others who follow
 

Task - Add a "genealogy codicil" to your will by making an appointment with your attorney.

Translation of Task – Let others know what your intention was for your genealogical data when I am not longer able to articulate my desires.
Adaptation of Task - none required
Completion of Task – Done
Reflection on Task – This is important.